Invoice Matching
Automatically compare invoices against approved quotes, NTE limits, and completed work before they reach Finance.
Close The Books Without Reconciling Five Spreadsheets.
Invoices match against the original quote automatically, spend rolls up by GL code without manual coding, and vendor compliance stays current without a chase-down email.
Portfolio summary — this quarter
- Maintenance spend vs. budget-4.2%
- Reactive vs. planned work22% reactive
- Region needing attention
- Portfolio compliance96%
Finance teams already run AP through Leansite at
From Invoice Received To Books Closed, One Click At A Time.
This is the same flow your AP team would run every day — most of it clears itself, so review time goes to the exceptions that actually need it.
Step 1 of 5
Invoice arrives
The vendor's invoice lands in the AP queue automatically, tied to the original work order and quote.
See what cleared itself and what actually needs a look — before the month-end scramble.
Today's AP queue
- 42 invoices — matched to quote, cleared automatically
- 3 invoices — over NTE, flagged for review
- 2 invoices — vendor mismatch, flagged for review
Less Manual Review, More Control Over What Matters.
70%
Invoices matched and cleared automatically
50%
Faster average AP cycle time
80%
Fewer duplicate or erroneous payments
The parts of AP and procurement that used to eat your week.
Built for the close, not just the field
Budget & NTE Controls
Set spending limits before work begins so Finance isn't discovering unauthorized overages after the fact.
GL & Cost Coding
Keep spend categorized consistently by location, trade, vendor, or GL structure without recoding everything manually.
Approval Controls
Route exceptions and higher-cost work to the right approver before money is committed.
Vendor Documentation
Keep insurance, licensing, tax documentation, and other required vendor records organized and visible.
Spend Visibility
See committed, approved, invoiced, and paid spend across locations without stitching together reports.
Real Situations, Not Just Features.
How finance teams actually use it
Closing the books without five spreadsheets
See invoices, approvals, coding, and supporting documentation in one place instead of reconciling multiple trackers at month-end.
Catching a duplicate payment before it goes out
Flag duplicate or suspicious invoice activity before it moves through approval.
Coding every invoice to the right cost center
Keep location, trade, vendor, and GL information attached to the work from request through invoice.
Keeping vendor compliance current
See required vendor documentation and expiration status without chasing operations teams or vendors for records.
Catching vendor rate creep before it compounds
Compare invoiced rates and charges against agreed pricing so exceptions don't quietly become the new normal.
Answering an auditor's question in one query
Pull every invoice, approval, and change for a job or vendor in one place, instead of rebuilding the trail from email.
We were spending thousands each month juggling multiple vendors. With Leansite's centralized dashboard, we now track, manage, and approve work orders in one place. The cost savings and efficiency gains have been incredible.
Not the right seat?
See it from someone else's view.
See your own AP queue run through it.
Bring a real invoice batch. We'll show you what clears automatically, live.