Every dollar is tracked across three tiers, Total, Committed, and Spent, in real time. Work orders that would exceed available budget are blocked automatically, not caught on the invoice three weeks later.
This is the same check that runs every time a work order carries a not-to-exceed estimate, before it's created, not after.
Step 1 of 5
NTE set on the work order
A not-to-exceed estimate.
The 80% NTE warning fires on its own nobody has to be watching for it.
Alerts — Store #204 budget
x%
Reduction in budget overruns year over year.
x%
Faster NTE and budget increase approval turnaround.
0%
Of invoices landing under NTE, with savings logged automatically
What's actually inside
Work Order
WO-2025-0412
Property
Building A
Location
Floor 3, Unit 301
Issue
HVAC not cooling
Field App
Tenant submits work order
Every dollar shows up as Total, Committed, and Spent in real time, so Available is always current, no reconciling a spreadsheet at month-end to find out where you landed.
Work Order
WO-2025-0412
Property
Building A
Location
Floor 3, Unit 301
Issue
HVAC not cooling
Field App
Tenant submits work order
A work order that would exceed available budget is blocked automatically. NTE and budget increase requests route to a Super Admin with a documented reason either way.
Work Order
WO-2025-0412
Property
Building A
Location
Floor 3, Unit 301
Issue
HVAC not cooling
Field App
Tenant submits work order
Every invoice under its NTE has its savings (NTE − Invoice) calculated automatically. Every budget change is created, approved, transferred, and logged immutably.
How teams actually use it
A work order that would exceed available budget is stopped automatically at creation, not flagged on an invoice three weeks later.
The FM's reason travels with the request, the Super Admin approves or denies with full context, not a bare number.
Every invoice that lands under its NTE gets its savings calculated and logged, no manual reconciliation to prove the number.
Move funds between locations from the multi-location dashboard when one site needs more than planned.
Hospital and government contracts often require enforced spending controls, this is that layer, built in.
One multi-location dashboard instead of checking each site's numbers separately.
We were spending thousands each month juggling multiple vendors. With Leansite's centralized dashboard, we now track, manage, and approve work orders in one place. The cost savings and efficiency gains have been incredible.
Bring your NTE thresholds, your locations, your approval chain. We'll show you exactly where the line gets drawn.