Track every piece of equipment across your portfolio, link it directly to the work orders that touch it, and make repair-vs-replace decisions using real cost history instead of a guess.
This is the same flow every asset goes through, from first entry to the point its cost history actually informs a decision.
Step 1 of 5
Asset created
Manually, or via bulk import.
100+ assets, onboarded in hours, not the weeks a manual spreadsheet setup takes.
Bulk import — Store #204 rollout
xHrs
Not weeks, to onboard a large asset inventory via bulk import
x%
Improvement in repair-vs-replace decision confidence
0%
Reduction in unplanned asset failures year over year
What's actually inside
Work Order
WO-2025-0412
Property
Building A
Location
Floor 3, Unit 301
Issue
HVAC not cooling
Field App
Tenant submits work order
Add assets manually or import via CSV up to 10MB, with validation that flags bad rows without blocking good ones. Built for portfolios with hundreds of units.
Work Order
WO-2025-0412
Property
Building A
Location
Floor 3, Unit 301
Issue
HVAC not cooling
Field App
Tenant submits work order
Create an asset-based work order and it's automatically tied to both the asset and the property, view work orders from the asset page, or the asset from the work order.
Work Order
WO-2025-0412
Property
Building A
Location
Floor 3, Unit 301
Issue
HVAC not cooling
Field App
Tenant submits work order
Every change is logged, user, timestamp, field, old value, new value, immutably. Role-based access — Owner, Ops Manager, View-Only — keeps visibility scoped to what each person should see.
How teams actually use it
Bulk CSV import with validation, hours of setup instead of weeks of manual entry.
Lifetime cost history on the asset makes the call obvious instead of a judgment call.
See which vendor has actually worked on a unit and how it went, not just per invoice.
Location-based permissions mean people see exactly what they're authorized to, nothing more.
An immutable audit trail answers "who changed this and why" without asking around.
One connected record instead of piecing it together across three different systems.
We were spending thousands each month juggling multiple vendors. With Leansite's centralized dashboard, we now track, manage, and approve work orders in one place. The cost savings and efficiency gains have been incredible.
Bring a spreadsheet, or start from scratch. We'll show you how fast it actually goes.